Conference & Event Setup at Pennington
Staging, drape, signage, and full event setup for conferences, symposiums, and expos at the Pennington Biomedical campus in Baton Rouge.
A Baton Rouge decorator for a Baton Rouge campus
Pennington Biomedical draws researchers, clinicians, and health organizations to Baton Rouge for conferences, symposiums, seminars, and community health events — programs that need a room set cleanly and professionally, on a schedule that runs to the minute.
Gulf Coast Event Services is based in Baton Rouge, minutes away. We bring staging, drape, signage, and seating on our own trucks and set the space to your run-of-show. When a program adds a breakout or a poster session at the last minute, we are close enough to make it work.
One contractor for the whole program
Staging, drape, signage, tables, and labor on one order, so your program comes together without juggling vendors.
Pipe & Drape
Booth backwalls, siderails, room dividers, and stage surrounds in Black, Blue, Burgundy, Carolina Blue, Gold, Green, Purple, Red, Silver, and White — enough stock to drape a full hall, not just the head table.
Event Carpeting
Aisle carpet, booth carpet, and wall-to-wall coverage in Black, Blue, Green, Red, and Silver, cut to fit the room.
Signage & Lettering
Entrance banners, registration and wayfinding signs, booth identification, and sponsor panels — made and hung by the same crew that builds the floor.
Exhibitor Kits & Shipping
Your exhibitors order their own furnishings through an online kit, and we handle expo shipping and material handling. Out-of-town exhibitors are where most show-week email comes from; this removes it.
Setup & Breakdown
Install and dismantle on the venue's schedule. The floor is finished before doors open and cleared once the event ends.
Crowd Control & Power
Stanchions and barriers for queues and entrances, plus an electrical department that powers everything from corporate meetings to state fairs.
Set for conferences and poster sessions
Research programming has its own shape — a main auditorium or general session, breakout rooms for concurrent tracks, and exhibit or poster space for sponsors and research displays. We carry the staging, drape, table skirting, and signage to set all three cleanly.
Being local means we can walk the space beforehand, match the setup to your agenda, and turn a room over between sessions without a scramble. Recurring symposiums and health events come back year after year, and it helps to work with a crew that already knows the building.
Setup, timing, and turnarounds
Conference days run tight — general session in the morning, breakouts after lunch, a reception at the end, sometimes all in overlapping rooms. Planning the sets and turnarounds in advance is what keeps the agenda on time.
Tell us your agenda and which rooms at Pennington you are using, and we will map the setup, the changeovers, and the signage to match.
Who we work with
- Research institutes and universities hosting conferences and symposiums
- Medical and health organizations running seminars and community events
- Associations and CME planners staging accredited conferences
- Corporate and nonprofit planners booking meetings and expos
- Venues and planners who want a local decorator they can book directly
Around Baton Rouge
Pennington is minutes from our warehouse, and we cover the rest of the region from the same building.
- East Baton Rouge Parish — Baton Rouge, Baker, Zachary, Central
- Ascension Parish — Gonzales, Prairieville, Sorrento
- Livingston Parish — Denham Springs, Walker, Livingston
- West Baton Rouge & Iberville — Port Allen, Plaquemine, Addis
- Farther afield — New Orleans, Lafayette, Lake Charles, and the Mississippi and Alabama coasts
Planning an event at Pennington?
Send us your dates, the rooms, and your run-of-show. We will come back with a tailored quote and set every session from load-in to breakdown.
Call 1-800-488-3836 or email office@gcevents.biz
Request a Quote