Event Decorating at the Renaissance Baton Rouge
Staging, drape, carpet, and complete event setup in the ballrooms and meeting space of the Renaissance Baton Rouge Hotel.
Ballroom events, handled from down the road
The Renaissance Baton Rouge Hotel on Bluebonnet keeps a full event calendar — galas and award banquets, corporate conferences, association meetings, trade shows, and weddings — across its ballrooms and meeting rooms.
Gulf Coast Event Services is a Baton Rouge company just minutes away. We bring staging, drape, carpet, and skirted tables on our own trucks, set the room to your timeline, and are close enough to adjust on the day. One local crew for the whole setup.
One contractor for the whole room
Staging, drape, carpet, tables, and labor on one order, so your event in the ballroom comes together without wrangling vendors.
Pipe & Drape
Booth backwalls, siderails, room dividers, and stage surrounds in Black, Blue, Burgundy, Carolina Blue, Gold, Green, Purple, Red, Silver, and White — enough stock to drape a full hall, not just the head table.
Event Carpeting
Aisle carpet, booth carpet, and wall-to-wall coverage in Black, Blue, Green, Red, and Silver, cut to fit the room.
Signage & Lettering
Entrance banners, registration and wayfinding signs, booth identification, and sponsor panels — made and hung by the same crew that builds the floor.
Exhibitor Kits & Shipping
Your exhibitors order their own furnishings through an online kit, and we handle expo shipping and material handling. Out-of-town exhibitors are where most show-week email comes from; this removes it.
Setup & Breakdown
Install and dismantle on the venue's schedule. The floor is finished before doors open and cleared once the event ends.
Crowd Control & Power
Stanchions and barriers for queues and entrances, plus an electrical department that powers everything from corporate meetings to state fairs.
Set for the ballroom and the breakout rooms
Hotel events move between spaces — a grand ballroom for the main event, meeting rooms for breakouts and green rooms, and pre-function space for registration and receptions. We carry the drape, carpet, staging, and skirted tables to set each one to match.
Because we are local, we can walk the space with the planner, work within the hotel's setup windows, and turn rooms over between functions. A good share of Baton Rouge's recurring galas and conferences come back to the same ballrooms year after year.
Setup windows and turnarounds
Hotels run on tight setup windows — the room may not open until the previous function clears, and the reset for the next one has to be quick. Planning the sets and changeovers around the hotel’s schedule keeps the night on time.
Tell us your dates, the rooms, and your timeline at the Renaissance, and we will map the setup and the turnarounds to fit.
Who we work with
- Corporate and association planners booking conferences and meetings
- Gala, banquet, and nonprofit organizers staging fundraisers and award nights
- Wedding and social planners dressing the ballroom and pre-function space
- Trade show and expo organizers running hotel-based shows
- Hotels and venues that want a local decorator their clients can book directly
Around Baton Rouge
The Renaissance is minutes from our warehouse, and we cover the rest of the region from the same building.
- East Baton Rouge Parish — Baton Rouge, Baker, Zachary, Central
- Ascension Parish — Gonzales, Prairieville, Sorrento
- Livingston Parish — Denham Springs, Walker, Livingston
- West Baton Rouge & Iberville — Port Allen, Plaquemine, Addis
- Farther afield — New Orleans, Lafayette, Lake Charles, and the Mississippi and Alabama coasts
Planning an event at the Renaissance?
Send us your dates, the rooms, and your timeline. We will come back with a tailored quote and set every space from load-in to breakdown.
Call 1-800-488-3836 or email office@gcevents.biz
Request a Quote